Slips, pay slips, time cards: everything always in order and available in an instant with eCON LUL, the dedicated archiving service in accordance with the Single Labor Register.
In order to have legal value, the electronic documents that make up the LUL must have elements that
guarantee the authenticity, integrity, reliability and traceability, as required by article 44 of the
Digital Administration Code.
The one who keeps the LULs is obliged to keep them for five years from the date of the last registration or from the putting into use, and the storage must take place in compliance with the current legislation on the matter protection of personal data (GDPR and Legislative Decree 101/2018).
Furthermore, in the event of an inspection, the employer must promptly present the required documents.
The eCON LUL service allows the Customer to use the functions of preservation of digital documents
and the operating procedures required by law in SaaS mode.
The service allows you to deposit documents within the prescribed terms, that means the end of month following the reference month.
eCON LUL allows you to send the documents you want to keep in the most suitable formats
for long-term preservation.
The Entaksi’s preservation system is also compliant with ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term storage service for electronic signatures and seals, in order to ensure the legal validity to the electronic documents over time.
The features of the service are:
creation of the Submission Information Packages (SIP) with attributes;
release of the digitally signed Deposit Receipt;
archiving and indexing of the IT documents that make up the LULs based on the defined attributes;
execution of the storage process which provides the creation of the Archival Information Packages (AIP), the index generation according to the UNI 11386:2020 SiNCRO standard, the affixing of digital signature and timestamp, the saving of the Archival Information Packages on a support with characteristics of high reliability and permanence of the data and finally the extension of the signature validity until the term of documents preservation.
Thanks to a web interface of Entaksi Console, the user can also request
the selection, the construction and download of the Dissemination Information Packages (DIP)
containing the documents of interest in a self-service way.
The system has a specific search function dedicated to LULs, which allows you to filter documents based on specific metadata for these types of documents, such as employee ID number, cost center, professional qualification, etc.
A LUL publication service is also available on a specific management system, in order to display documents to all users who may request them in a quickly way.
The application functions are provided in Saas mode and are available 24/7, with SLAs established by contract.
The eCON LUL service is provided upon payment of an annual fee, which can be divided according to the amount, also including any costs of preparing the IT document of the analogue original one and of the timestamps used during the preservation process.
The fee is determined by the quantity of documents managed in a year, in brackets.