There is the eNSP service for the dematerialisation of expense reports. Digitization of analogue documents, storage and consultation all in one service.
In order to be dematerialized and subsequently destroyed,
any analogue document with a fiscal relevance, such as expense reports,
must have the characteristics
of unchangeability, integrity, authenticity and readability.
In this increasingly widespread context of dematerialisation of documents processes, Entaksi offers its new eNSP service in order to digitalize and to store the expense reports in a regulation-compliant way.
The eNSP service allows the Customer, to upload his expense reports as analogue documents, to digitally sign them through the eSIGN service (also provided by Entaksi), to transform them into electronic documents and to store them in compliance with law.
In fact, the Entaksi preservation service complies with the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals, to ensure the legal validity of electronic documents over time.
The features of the service are:
digital signature of the uploaded analog expense report;
creation of the Submission Information Packages (SIP) with attributes;
release of the digitally signed Deposit Receipt;
archiving and indexing of the IT documents based on the defined attributes;
execution of the storage process which provides the creation of the Archival Information Packages (AIP)
possibility to create the Dissemination Information Packages (DIP) on demand;
documents consultation using appropriate selection keys based on metadata in the document, organization system based on Alfresco Community Edition.
The eNSP service is provided upon payment of an annual fee, which can be divided according to the amount, also including any costs of preparing the IT document of the analogue original one and of the timestamps used during the preservation process.
The fee is determined by the quantity of documents managed in a year, in brackets.