eNSP
There is the eNSP service for the dematerialisation of expense reports. Digitization of analogue documents, storage and consultation all in one service.
Who is it for?
In order to be dematerialized and subsequently destroyed,
any analogue document with a fiscal relevance, such as expense reports,
must have the characteristics
of unchangeability, integrity, authenticity and readability.
In this increasingly widespread context of dematerialisation of documents processes,
Entaksi offers its new eNSP service in order to digitalize and to store
the expense reports in a regulation-compliant way.
The eNSP service allows the Customer, to upload his expense reports as analogue documents, to digitally sign them through the eSIGN service (also provided by Entaksi), to transform them into electronic documents and to store them in compliance with law.
In fact, the Entaksi preservation service complies with the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals, to ensure the legal validity of electronic documents over time.
The features of the service are:
-
digital signature of the uploaded analog expense report;
-
creation of the Submission Information Packages (SIP) with attributes;
-
release of the digitally signed Deposit Receipt;
-
archiving and indexing of the IT documents based on the defined attributes;
-
execution of the storage process which provides the creation of the Archival Information Packages (AIP)
-
possibility to create the Dissemination Information Packages (DIP) on demand;
-
documents consultation using appropriate selection keys based on metadata in the document, organization system based on Alfresco Community Edition.
The Entaksi Solutions Preservation System complies with what is defined in the "Guidelines on the formation, management and preservation of IT documents" and in the "Regulation on the criteria for the provision of IT document storage services" issued by AgID, which supervises in compliance with the quality and safety criteria of qualified preservation service providers.
The System complies with the standards required by the aforementioned legislation, such as:
-
ISO 27001 for information security, including ISO 27017 extensions, with information security controls specific to the cloud, ISO 27018, with controls on the protection of personal data in the cloud, and ISO 27035 for the management of security incidents;
-
ISO 9001 standard for quality management;
-
ISO 20000-1 standard for managing the provision of services;
-
ISO 22301 standard for business continuity management;
-
ISO 14721 OAIS standard which defines the Open Archival Information System, and the UNI 11386 SInCRO standard for archival package index descriptive structure;
-
the ETSI EN 319 401 and ETSI TS 119 511 standards, which define the requirements for the provision of the long-term preservation service for electronic signatures and seals.
In order to digitize analog documents, the signature process is managed
through the Entaksi eSIGN service.
Document management is based on eDOC service which allows you to organize, to catalog and
to search any type of document. Through the indexing of metadata, in other words the collection of basic information
of the document, it is possible to find the data at any time with keywords, eliminating the long search times of the paper.
The physical components of the storage system are divided into servers located in various
geographically distributed datacenters.
Entaksi uses redundant systems to ensure business continuity and pays particular attention to data redundancy,
which are distributed over several geographically distant sites with an equal role, or which can operate
either as a primary site or as a disaster recovery site interchangeably.
The sites which host the preservation system information are located within the European Union,
in full compliance with the law.
The data transmission, both between the systems and towards the users' operating stations, takes place by
encrypted protocols, with the use of asymmetric keys based on qualified certificates issued by recognized Authorities.
In order to allow the best integration with the management environment used by the customer, Entaksi has developed a set of APIs in eNSP service which allows the execution of all the functions connected to the preservation process, without abandoning the management application context, in a completely transparent way for the final user.
The Entaksi Console web interface allows the Customer:
-
to search within the document repository, based on the defined indexes;
-
to view the searched results;
-
to view the documents resulting from the search made;
-
to request Dissemination Information Packages (DIP) for the searched documents;
-
to download the required Dissemination Information Packages;
Commercial information
The eNSP service is provided upon payment of an annual fee, which can be divided according to the amount, also including any costs of preparing the IT document of the analogue original one and of the timestamps used during the preservation process.
The fee is determined by the quantity of documents managed in a year, in brackets.