The eAMB service by Entaksi Solutions is designed to digitally and legally manage Waste Identification Forms (FIR).
It allows you to send the fourth copy of the FIR via Certified Email (PEC) and subsequently preserve it digitally in compliance with the law.
The digitization and legally-compliant preservation of the Waste Identification Form (FIR) offer numerous advantages for companies involved in waste management. The main benefits include:
Regulatory Compliance:
Digital preservation ensures compliance with Italian legislative requirements, which demand archiving FIRs for at least 5 years, guaranteeing their authenticity, integrity, and readability over time.
Operational Efficiency:
Electronic management of FIRs simplifies document processes, reduces the risk of errors, and improves information sharing among involved parties, such as producers, transporters, and recipients of waste.
Cost Reduction:
By eliminating the need for physical storage of paper documents, companies save on printing costs, storage space, and manual document handling.
Accessibility and Security:
Digital documents can be easily accessed and retrieved by authorized personnel, while ensuring high standards of security and data protection.
Implementing a digital preservation system for FIRs not only helps comply with current regulations but also optimizes company operations and promotes more sustainable and efficient document management.
Scanning the fourth copy of the FIR, including any manual annotations.
Generation of an “image copy of an analog document” compliant with legal regulations.
Sending the electronic document to the waste producer via Certified Email.
Archiving and indexing documents with the assignment of metadata, guaranteeing their legal validity for the required period (5 years, extendable upon request).
The Retention System by Entaksi Solutions offers a range of features designed to ensure efficient and compliant management of digital documents. Key features include:
Acquisition and Deposit of Documents:
Allows documents to be uploaded to the system via several methods, including integration with existing management systems through the eDOC service.
Indexing and Metadata:
Each document is associated with metadata that facilitates classification and subsequent search, improving organization and information accessibility.
Digital Signature and Timestamping:
The system supports the application of digital signatures and timestamps, ensuring document authenticity, integrity, and legal validity over time.
Legal Preservation:
Documents are archived in compliance with current regulations, guaranteeing their immutability and retrievability for the legally required period.
Access and Consultation:
Authorized users can access archived documents via an intuitive web interface, with advanced search functionality based on associated metadata.
These features ensure effective, secure, and legally-compliant document management, supporting organizations in the digitization and preservation of their documents.
Entaksi Solutions’ Retention System complies with the “Guidelines on the creation, management, and preservation of electronic documents” and the “Regulation on criteria for delivering electronic document preservation services” issued by the Agenzia per l’Italia Digitale (AgID), which oversees compliance with quality and security criteria for qualified retainers.
Integration with document management systems uses the eDOC service provided by Entaksi.
The system meets the standards required by regulations, including:
ISO 27001: Information security, including extensions ISO 27017 (cloud-specific security), ISO 27018 (personal data protection in the cloud), and ISO 27035 (security incident management).
ISO 9001: Quality management.
ISO 20000-1: Service delivery management.
ISO 22301: Business continuity management.
ISO 14721 (OAIS): Definition of the Open Archival Information System.
UNI 11386 (SInCRO): Descriptive structure for the index of the archival package.
ETSI EN 319 401 and ETSI TS 119 511: Requirements for the long-term preservation service for electronic signatures and seals.
Physical components of the retention system are distributed across multiple geographically separated data centers.
Entaksi uses redundant systems to ensure operational continuity, placing particular emphasis on data redundancy, distributed across several geographically distant sites with equal roles (able to act as the primary or disaster recovery site interchangeably).
The sites hosting the retention system’s data are located within the European Union, in full compliance with regulations.
Data transmission, both between systems and to users’ workstations, is performed using encrypted protocols, with asymmetric keys based on qualified certificates issued by recognized authorities.
The eAMB service by Entaksi Solutions is designed to support companies and entities involved in waste management, specifically:
Waste Transporters
For digital sending and legally-compliant preservation of the fourth copy of the Waste Identification Form (FIR) to the producers.
Waste Producers
For receiving and digitally preserving the fourth copy of the FIR sent by transporters.
The service facilitates compliance with Italian environmental regulations, improving efficiency and reducing paper usage in document management related to waste.
Collaborate with Entaksi Solutions SpA and gain access to innovative solutions for the digitalization of document management processes.
Together, we can transform document management and offer added value to your clients, ensuring security, reliability, and regulatory compliance. Choose to grow with us!
The Help Desk service is available on weekdays from 9:00 AM to 6:00 PM, excluding Saturdays and holidays. You can receive assistance by sending an email to assistenza@entaksi.eu
eAMB is the service by Entaksi Solutions designed for the digital and legally-compliant management of Waste Identification Forms (FIR). It enables digital sending of the fourth copy of the FIR via Certified Email (PEC) and its subsequent legal digital archiving.
eAMB benefits companies and organizations involved in waste management, specifically waste transporters for legally-compliant sending and preservation of FIRs to producers, and waste producers for digital receipt and archiving.
Main features include digital acquisition of FIRs, generation of electronic documents, sending via PEC, legal archiving and indexing with metadata, digital signatures and timestamps, integration possibilities with management systems, and secure accessibility.
Digital preservation works by uploading the FIR to the system, applying digital signatures and timestamps, indexing with metadata, and archiving according to regulatory requirements for the required retention period.
Yes, integration is available through the eDOC service provided by Entaksi Solutions, allowing automated document loading and management.
The system is compliant with ISO 27001 (information security and relevant extensions), ISO 9001 (quality management), ISO 20000-1 (service delivery), ISO 22301 (business continuity), ISO 14721 (OAIS), UNI 11386 (SInCRO), and ETSI EN 319 401/TS 119 511 (long-term preservation of signatures and seals).
The data centers hosting Entaksi Solutions’ retention system are in various geographically separated locations within the European Union, meeting legal and security standards.
You can receive assistance by sending an email to assistenza@entaksi.eu, or consult the documentation and Help Desk service available on weekdays from 9:00 AM to 6:00 PM, excluding Saturdays and holidays.
