eCON LUL allows companies to digitally archive documents such as pay slips, payrolls, and time cards, ensuring authenticity, integrity, reliability, and retrievability as required by Article 44 of the Digital Administration Code.
eCON LUL supports suitable formats for long-term archiving and ensures the legal validity of documents over time, in compliance with ETSI EN 319 401 and ETSI TS 119 511 standards.
Through the Entaksi Console, users can manage archiving, indexing, and document searches, as well as request and download Distribution Packages containing desired documents.
The system offers advanced search features based on specific metadata, such as employee ID, cost center, and professional qualification.
Application features are available 24/7, with SLA defined by contract.
The Entaksi Solutions Preservation System complies with the “Guidelines for the formation, management, and preservation of electronic documents” and the “Regulation on the criteria for providing electronic document preservation services” issued by AgID.
Automated archiving removes the need for paper document retention, reducing clutter and simplifying administration.
The integrity and authenticity of each document are protected with digital signatures and timestamps, preventing any alteration or loss of information over time. Document access is always controlled and tracked via the Entaksi Console, available 24/7 with contractually defined service levels.
Digital preservation with eCON LUL is fully compliant with Italian and EU regulations, ensuring adherence to CAD, GDPR, and Legislative Decree 101/2018, plus international standards ETSI EN 319 401 and ETSI TS 119 511. This ensures documents are always managed securely and legally.
Document Archiving and Indexing: All documents are digitally archived and intelligently indexed for fast retrieval by criteria such as employee ID, cost center, or professional qualification.
Management of Payslips and Payrolls: The system enables structured preservation and management of payslips and payrolls, ensuring regulatory compliance and facilitating access for employers and authorized employees.
Digital Deposit Receipt: Each archived document is accompanied by a digital deposit receipt, certifying correct filing in the compliant preservation system and ensuring legal validity over time, available in case of checks or inspections.
Preserving the Libro Unico del Lavoro (LUL) digitally must comply with Italian and EU regulations to guarantee long-term legal validity. eCON LUL adheres to all current provisions, offering a secure and compliant digital archiving system.
The Digital Administration Code (CAD) – Legislative Decree 82/2005 governs digitization in public administration and business, defining rules for managing and preserving electronic documents.
Establishes that an electronic document is legally equivalent to paper if digitally signed and preserved according to technical regulations.
SaaS mode, accessible anytime; 24/7 with contractually defined SLA for operational continuity and security.
Creation of Submission Package (PDV) with all documents to be preserved and their metadata.
Issuance of Digital Deposit Receipt, certifying correct filing in the preservation system.
Automatic indexing for easy and rapid searching.
Creation of Archiving Package (PDA) including:
Digital signature and timestamp for authenticity and integrity
Collaborate with Entaksi Solutions SpA and gain access to innovative solutions for the digitalization of document management processes.
Together, we can transform document management and offer added value to your clients, ensuring security, reliability, and regulatory compliance. Choose to grow with us!
The Help Desk service is available on weekdays from 9:00 AM to 6:00 PM, excluding Saturdays and holidays. You can receive assistance by sending an email to assistenza@entaksi.eu
Download the User Manual eCON LUL
Digital preservation of the Libro Unico del Lavoro (LUL) refers to electronically archiving payroll documents, time cards, and payslips in a manner that guarantees authenticity, integrity, reliability, and retrievability according to legal standards.
To comply, documents must be archived in suitable digital formats, be accessible over time, and ensure legal validity via digital signatures and time stamps, per ETSI EN 319 401 and ETSI TS 119 511 standards and AgID guidelines.
The employer is legally responsible for retaining and correctly archiving the Libro Unico del Lavoro (LUL), either in paper or compliant digital format, for the legally mandated period.
Employers are required to retain the LUL for at least 5 years from the date of the last entry.
No prior communication is required if digital preservation is carried out according to AgID technical guidelines and legal requirements.
The service automates the archiving and indexing process, offers 24/7 access via SaaS, and issues a digital deposit receipt certifying the legal validity and proper archiving of the document.
Advantages include saving time and resources, eliminating paper storage, maintaining legal validity, ensuring security through compliance, and making documents easily retrievable and auditable.
Digitally preserved documents, with certified deposit receipts, can be presented to authorities for validation during audits or inspections, meeting regulatory requirements.
