Digital Document Management

eDOC is aimed at companies, organizations, and public administrations that wish to optimize the management of their document resources, effectively addressing the growing volume of digital data and documents.
eDOC - Platform

Digital Document Management

eDOC is designed for companies, organizations, and public administrations that want to optimize the management of their document resources, effectively handling the growing volume of digital data and documents.

Key Strengths:

  • Intelligent Document Management
    Organize, store, and easily search any type of document: images, forms, videos, and Office files.
  • Document Workflow Management
    Create customized workflows such as approval processes or other operational procedures.
  • Maximum Scalability
    Adapt the platform to your needs, both in terms of authorized users and document volume.
  • Easy Integration
    Minimize the impact on your IT systems with simple API integration with third-party management software.
  • Certified Security
    Protect your data in an environment compliant with international security standards such as ISO 27001.

Advantages of eDOC for Your Company

Reduction of operational costs and time
Time and Cost Savings Automate repetitive tasks, reduce paper usage, and cut operational costs associated with physical document management.
Security and reliability in document management
Quick and Easy Access to Documents — Find the files you need in just a few clicks thanks to automatic indexing and an advanced search engine.
Improvement of business process efficiency
Organization and ease of use help improve the efficiency and effectiveness of business processes.
Improvement of business process efficiency
Solution Suitable for All Industries eDOC is designed to meet the needs of organizations across all sectors, from public administration to private enterprises.
eDOC

Main Features of eDOC

 
  • Centralized Digital Archiving Organize all documents in a single secure space, easily accessible from any device.
  • Automatic Indexing and Advanced Search Find documents in seconds thanks to automated cataloging systems and a powerful, precise search engine.
  • Workflow Management and User Permissions Create customized workflows and define access levels to ensure security and control over sensitive information.
  • Reduced Paper Usage in the Company Help reduce resource waste by cutting printing and physical storage costs.
  • Improved Operational Efficiency Automate document processes, enhancing productivity and minimizing human error.
  • Reduced Environmental Impact Adopt a sustainable solution that supports ecological transition, contributing to environmental preservation.

How eDOC Ensures Security and Compliance

eDOC provides advanced data protection, ensuring your documents are always safe through the use of cutting-edge technologies and compliance with international standards such as ISO 27001. This approach guarantees that sensitive information is protected against unauthorized access or accidental loss, offering maximum peace of mind to companies using the platform.
The solution is designed to fully comply with data protection regulations such as the GDPR, ensuring that every process meets current legal standards. This not only protects the company from potential penalties but also demonstrates a concrete commitment to privacy protection and data security. Furthermore, eDOC includes a highly customizable access control system, allowing you to precisely define who can view or modify specific documents or sections. Thanks to granular permissions, it is possible to assign differentiated access to users and groups, ensuring that each piece of information is available only to authorized individuals. This level of control not only enhances security but also simplifies operational management, making workflows more organized and efficient.

How eDOC Works

Gestione Workflow e Permessi Utenti

With eDOC, you can create customized workflows to optimize business processes. From document review to the approval of complex activities, everything becomes automated and trackable in real time. The platform allows you to assign targeted permissions to users or groups, ensuring that everyone can access only the resources relevant to their role—improving both organization and security.

Integration with existing company management software happens seamlessly: thanks to dedicated APIs, eDOC connects with ERP, CRM, and other business applications, centralizing data and simplifying operational management.

The advanced permission management system ensures that each user can view, modify, or manage only the areas they are authorized to access. This detailed configuration protects sensitive information, reducing the risk of errors and unauthorized access.

Become Our Technology Partner

Collaborate with Entaksi Solutions SpA and gain access to innovative solutions for the digitalization of document management processes. Together, we can transform document management and offer added value to your clients, ensuring security, reliability, and regulatory compliance. Choose to grow with us!
More Information

Technical Area and Documentation

Help Desk
The Help Desk service is available on weekdays from 9:00 AM to 6:00 PM, excluding Saturdays and holidays. You can receive assistance by sending an email to assistenza@entaksi.eu

FAQ

Digital document management is the process of administering electronic documents throughout their entire lifecycle — from creation to preservation — facilitating the organization, access, and sharing of information.

  • Reduction of storage and management costs.

  • Improvement of operational efficiency.

  • Increased security and access control.

  • Ease of document search and retrieval.

  • Compliance with current regulations.

Digitization involves scanning paper documents to convert them into electronic format. Subsequently, optical character recognition (OCR) software can be used to make the text searchable and editable.

  • Integrazione con altri sistemi aziendali.​

  • Accessibilità da diversi dispositivi e luoghi

  • Alti standard di sicurezza e protezione dei dati.​

  • Automazione dei flussi di lavoro.​

  • Facilità di condivisione e collaborazione.​

  • Funzionalità di conservazione a norma di legge.

In companies, the document management officer is the person who oversees digital document workflows, defines access policies, and ensures regulatory compliance. In public administrations, this role is mandatory and must be held by a professional with specific qualifications.

Security is ensured through:

  • Role-based access control.

  • Data encryption.

  • Audit trails to monitor activities.

  • Regular backups.

  • Compliance with privacy regulations.

Digital archiving refers to the organized storage of electronic documents to facilitate daily access and management.
Digital preservation, on the other hand, involves a set of activities aimed at ensuring the authenticity, integrity, readability, and retrievability of documents over the long term, often in compliance with specific regulations.

The choice should be based on:

  • Company size and industry.
  • Features offered in relation to specific needs.
  • Ease of use and integration with existing systems.
  • Total cost of ownership.
  • Vendor reliability and support.
More Info

Request more information about our services and our solutions for Digital Document Management and Compliant Digital Preservation.

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