Creation and Management of the Digital Preservation Manual

eMAN is an advanced solution for the creation and management of the Digital Preservation Manual in compliance with AgID regulations. It automates manual drafting, ensures continuous updates in line with regulations and best practices, and facilitates compliant preservation of electronic documents. Integrated with the eCON digital preservation service from Entaksi, eMAN ensures that organizations remain compliant with legal requirements for preserving digital documents.

This service is available only for the Italian Market
eMAN

Benefits for Preservation Managers

The eMAN service from Entaksi Solutions is designed to facilitate the creation and maintenance of the Preservation Manual according to the guidelines of the Italian Digital Agency (AgID).

This manual describes the processes for preserving digital documents and must be constantly updated according to regulatory changes and service provision methods.

Benefits of eMAN

Regulatory compliance

Ensures that the Preservation Manual conforms to AgID Guidelines, keeping it up to date with regulatory changes.

Process automation

Enables automatic creation of the manual and its transmission to the Preservation System through the automatic formation of Submission Packages (PDV).

Centralized management

Allows for entry and management of details of preservation managers and company contacts on a single platform.

Simplified access:

Offers an intuitive interface to consult previously preserved manuals.

eMAN

Main Features of eMAN

The eMAN service offers the following features:

  • Entry of personal details: Management of information for preservation managers and company contacts.

  • Automatic creation of the Preservation Manual: Generation of the manual in accordance with AgID Guidelines, including automatic updates based on regulatory and service changes.

  • Sending to the Preservation System: Transmission of the manual through the automatic formation of Submission Packages (PDV).

  • Consultation of preserved manuals: Access to previously submitted manuals via an intuitive application interface.

Once digitally signed by the preservation manager, the manual is stored using the eCON service from Entaksi, ensuring its legal validity over time.

Regulatory Compliance and Proper Preservation

he Preservation System from Entaksi Solutions complies with Italian and European regulations regarding the creation, management, and preservation of electronic documents, as defined in the “Guidelines on the creation, management and preservation of electronic documents” and “Regulations on criteria for providing document preservation services” issued by the AgID.

The system complies with several international standards, including:

  • ISO 27001: Information security management.

  • ISO 27017: Information security controls specific to cloud environments.

  • ISO 27018: Personal data protection in the cloud.

  • ISO 27035: Security incident management.

  • ISO 9001: Quality management.

  • ISO 20000-1: IT service management.

  • ISO 22301: Business continuity management.

  • ISO 14721 (OAIS): Open archival information system.

  • UNI 11386 (SInCRO): Descriptive structure for archive package index.

  • ETSI EN 319 401 and ETSI TS 119 511: Requirements for long-term preservation of electronic signatures and seals.

System infrastructure is distributed in geographically separated data centers within the European Union, ensuring data redundancy and business continuity.

Data transmission uses encrypted protocols with asymmetric keys based on qualified certificates issued by recognized authorities, assuring data security during transfer.

Target Audience

Automatic manual creation

The eMAN service from Entaksi Solutions is aimed at Preservation Managers both in public and private sectors.

According to AgID’s “Guidelines on the creation, management and preservation of electronic documents,” in Public Administrations, this role must be performed by an internal executive or official with legal, IT, and archival expertise.
For private entities, the Preservation Manager can be an external party, as long as they are independent from the Preserver and possess the necessary skills.

Automatic Archiving

The digitally signed Preservation Manual is automatically archived through the preservation process.

Become Our Technology Partner

Collaborate with Entaksi Solutions SpA and gain access to innovative solutions for the digitalization of document management processes.

Together, we can transform document management and offer added value to your clients, ensuring security, reliability, and regulatory compliance. Choose to grow with us!

Maggiori informazioni

Technical Area and Documentation

Help Desk

The Help Desk service is available on weekdays from 9:00 AM to 6:00 PM, excluding Saturdays and holidays. You can receive assistance by sending an email to assistenza@entaksi.eu

Documentation
Download the User Manual eMAN
Presentation

FAQ

eMAN is a solution for creating and managing the Digital Preservation Manual in compliance with AgID regulations.

  • eMAN can be used by Preservation Managers in both public and private sectors.

  •  

The main features include automatic creation of the Preservation Manual, entry and management of personal details of preservation managers and company contacts, transmission of the manual to the Preservation System, and consultation of previously archived manuals.

The manual is generated in accordance with AgID Guidelines and kept up to date with regulatory changes and service variations.

Yes, once created, the Preservation Manual must be digitally signed by the Preservation Manager.

Preservation Manuals are archived using the eCON preservation service from Entaksi, guaranteeing their legal validity over time.

Yes, previous versions can be accessed through an intuitive application interface.

You can request more information or assistance by sending an email to assistenza@entaksi.eu or by calling +39 0573 171 6484.

More Info

Request more information about our services and our solutions for Digital Document Management and Compliant Digital Preservation.

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